The running4all (running for all) website is run by European Athletics Association (EAA), an association established under Swiss law with its domicile at Avenue Louis-Richmond 16 in 1003 Lausanne, Switzerland. The EAA is represented by its CEO, Mr. Christian Milz.
Your privacy and the protection of your personal data are matters of great importance. All data processing acts are carried out in line with the Swiss Federal Act on Data Protection (LPD) and, where applicable, the EU General Data Protection Regulation (GDPR). This document explains which of your personal data is processed through the running4all website, how this is done, for which purposes and based on which legal permissions. Please read it very carefully.
We automatically receive and record certain information on our server logs from your browser when you visit our website, in particular: (i) your IP address, (ii) date and time of access, (iii) name and URL of accessed files, (iv) the website from which you access our website, (v) the operating system of your computer and your browser, (vi) the country from which you access our website and your language settings and (vii) the name of your internet access provider.
We use this information to enable you to access our website, to ensure safety and stability of our website, to customize and optimize our website for you and for statistical purposes. In particular, we use your IP address to optimize settings of the website, e.g. to adapt the language, and to be able to react to attacks to the network infrastructure of EAA. All these data processing activities are based on our legitimate interests (art. 6 para. 1 lit. f GDPR).
We would like to point out that we use so-called cookies and tracking tools (see below sections 2 and 3). We may also transfer data to third parties and/or abroad (see below section 4 and 5).
If you register on our website as a race organizer, we collect and store your first name, family name, email, username, country and preferred language. We use this data when we want to get in touch with you as a race organizer regarding your event and your profile on our website or when we want to send you information on behalf of European Athletics. All these data processing activities are based on our legitimate interests (art. 6 para. 1 lit. f GDPR).
If you create a login or if you sign up to our website, we collect your first name, family name, email, username, country and preferred language. We collect and store this data to manage and save your profile. You will also be able to use your profile to start a race registration process, in which case we will use the data for the purposes described under section 2 above. All these data processing activities are based on our legitimate interests (art. 6 para. 1 lit. f GDPR).
If you login to our website via a social network (e.g. Facebook, Google+ or Twitter), your browser establishes a connection with the servers of the respective social network and data about your use of our website may be shared with the respective social network and stored on its servers, which may be located in the United States of America. The respective social networks may also, for example, publish data related to your use of our website (e.g. share it with your friends or connections) and/or use it for marketing, advertising, advertising research, targeted advertising or for the targeted design of websites or sections of the social network. We therefore ask you to have a careful look at the respective data protection information and privacy policies of the respective social networks, as they also contain important information and describe in detail the extent and purpose of such data processing. If you prefer that a social network cannot attribute your use of our website to your social network account, you should not use such an account to log in to our website.
For Microsoft Internet Explorer: http://www.microsoft.com/
For Google Chrome: http://www.google.com/
For Mozilla Firefox: http://support.mozilla.com/
For Apple Safari 5: http://docs.info.apple.com/
We use a so-called tracking tool on our website. This tool analyzes your behavior on our website. We use this information to optimize and customize our website. In the context of these tracking tools, user profiles based on pseudonyms are be created, and cookies are set (see above). Specifically, we use the services of Google Analytics.
Please find further information on this tracking tool and the relevant data processing here: https://support.google.com/analytics/answer/6004245?hl=en. Please study this link very carefully.
We would like to highlight the following aspects of Google Analytics for your complete information:
Demographic data collection: Our website uses Google Analytics' demographic features. This allows reports to be generated containing statements about the age, gender, and interests of site visitors. This data comes from interest-based advertising from Google and third-party visitor data. This collected data cannot be attributed to any specific individual person. You can disable this feature at any time by adjusting the ads settings in your Google account or you can forbid the collection of your data by Google Analytics as described in the section "Refusal of data collection".
Refusal of data collection: You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
As a principle, only the staff and personnel of EAA has access to your data. We do our best to keep your data confidential at all times, e.g. by confidentiality agreements entered into with the persons who have access to your data. We may provide data also to companies who work on behalf of European Athletics under confidentiality agreements and/or so-called data processing agreements.
We store your data only for so long as it is necessary (i) to use the mentioned tracking tools, (ii) to render services as you required them or as you have given us your consent and (iii) to meet our legal obligations, in particular in what concerns statutory requirements to keep accounting and business records.
We want you to feel confident about using our website. For that reason, we have implemented reasonable technical and organizational measures designed to secure your information from accidental loss and from unauthorized access, use, alteration or disclosure. However, the internet is an open system and we cannot guarantee that unauthorized third parties will never be able to defeat those measures or use your information for improper purposes.
If you communicate with us by e-mail, you should note that the secrecy of internet e-mail is uncertain. By sending sensitive or confidential e-mail messages or information which are not encrypted, you accept the risk of such uncertainty and possible lack of confidentiality over the internet. We also ask you to always treat your payment information (in particular credit card information) confidentially at all times. We recommend you to always close the internet browser after having communicated with us, in particular if you share your computer with other persons.
You have the right to receive free of charge information about the personal data that we store about you upon request. In addition, you have the right to correct inaccurate data and the right to delete your personal data, as far as there is no statutory requirement or another legal permission to store and/or record data. In addition, you have the right, in accordance with Articles 18 and 21 GDPR, to demand a restriction of data processing and to oppose to data processing. You also have the right to reclaim from us the data you have given us (right to data portability). On request, we also pass the data on to a third party of your choice. You have the right to receive the data in a common file format.
If a data processing is based on your consent, you can revoke this consent at any time.
You can reach us for the aforementioned purposes via the e-mail address firstname.lastname@example.org. You can also tell us what to do with your information after you die by giving us instructions. We may, at our sole discretion, require proof of identity to process your requests. When you contact us, we will do our best to provide you with a response as soon as possible and to take the appropriate steps.
If you live in an EU country, you have the right to complain to a data protection supervisory authority at any time.
Identity theft and the practice known as “phishing” are of great concern to us. Safeguarding information to help protect you from identity theft is a top priority for us. We do not and will not, at any time, request your credit card information, your account ID, login password or national identification numbers in a non-secure or unsolicited e-mail or telephone communication.
If you have any concerns or questions about how your data is processed or managed, please do not hesitate to contact us at all times via email@example.com.
If a parent or guardian becomes aware that his or her child has provided us with personal information without their consent, he or she should delete the account. If we become aware that a child under 13 has provided us with personal information without such consent, we will delete such information from our files.
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